About Straight-Gate Publishers Limited

Straight-Gate Publishers Limited stands as one of Nigeria's premier educational publishers. Incorporated as a private liability company in 1997, the organization has consistently built a stellar reputation for delivering sound intellectual content across all its titles. The company remains deeply committed to enhancing the emotional, moral, and intellectual development of the Nigerian child through the publication of relevant, contextual, and curriculum-based texts.

Job Summary

Straight-Gate Publishers Limited is currently seeking a highly organised, proactive, and trustworthy Executive Assistant to the Managing Director. In this vital role, you will provide high-level administrative, operational, and coordination support directly to the MD. Serving as a key pillar of support, you will help manage schedules, follow up on crucial assignments, coordinate information across departments, assist with procurement and business-related activities, and ensure that all matters requiring the MD’s attention are meticulously tracked and followed through. This position requires exceptional organisational skills, absolute discretion, keen attention to detail, strong numerical ability, and the capacity to work independently in a dynamic, fast-paced environment.

Key Responsibilities

Manage the MD’s calendar, appointments, meetings, and schedules with precision.
Prepare comprehensive meeting agendas, documents, reports, presentations, and other materials required by the MD.
Take accurate minutes and track action points from meetings to ensure timely follow-up and execution.
Follow up with Managers and departmental heads on various assignments and deliverables as directed by the MD.
Provide the MD with regular updates on outstanding tasks, deadlines, and departmental matters.
Assist with procurement activities, including sourcing reliable suppliers, obtaining quotations, comparing prices, and following up on purchases.
Support the MD with basic financial analysis, calculations, cost comparisons, and other numerical tasks.
Conduct thorough research and provide relevant information to support the MD’s strategic decision-making.
Coordinate seamless communication between the MD and internal/external stakeholders.
Assist in monitoring operational activities across the company’s business units as directed.
Maintain proper documentation and secure filing of confidential correspondence and business information.
Accompany the MD on official trips and business engagements when required.
Handle sensitive and confidential information with the highest level of discretion and professionalism.
Perform other duties as may be assigned by the Managing Director.

Key Performance Indicators (KPIs)

Timely and accurate completion of assignments delegated by the MD.
Effective management of the MD’s schedule and appointments without conflicts.
Timely follow-up and successful closure of assigned action points.
High accuracy of reports, documents, calculations, and information provided.
Effective and transparent coordination of procurement activities.
Timely provision of requested information and insightful research.
Proper handling and absolute confidentiality of sensitive information.
Exceptional quality and timeliness of communication with internal and external stakeholders.

Requirements

Bachelor’s Degree in Business Administration, Accounting, Economics, Management, or a related field.
2–3 years of proven experience as an Executive Assistant, Personal Assistant, Administrative Officer, or in a similar administrative role.
Strong numerical and analytical skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office tools, particularly Word, Excel, and PowerPoint.
Excellent organisational and time-management skills with the ability to prioritise effectively.
Ability to manage multiple tasks simultaneously and meet stringent deadlines.
Strong follow-up and coordination skills across diverse teams.
High level of integrity, discretion, confidentiality, and professional demeanor.
Ability to work independently and exercise sound, independent judgement.
Willingness to travel occasionally when required for business engagements.
Male candidates are preferred for this role.