Unlock Your Potential as an Executive Assistant at Changeroom
Established in 2012, Changeroom has built a stellar reputation for delivering quality human resource solutions and specialized consulting services in human resources development and business management. We are currently seeking a dedicated, highly organized, and professional Executive Assistant to join our dynamic team and provide top-tier support to our Senior Pastor's office.
About the Role
In this pivotal role, you will serve as the backbone of the Senior Pastor's office, helping to increase overall productivity by at least 20% through strategic task management and seamless coordination. You will act as the primary point of contact, ensuring that daily operations run smoothly and efficiently while maintaining the highest standards of confidentiality and professionalism.
Key Responsibilities
- Manage the Senior Pastor's calendar for appointments, meetings, and commitments.
- Provide comprehensive administrative support, including drafting correspondence, compiling reports, and managing files.
- Coordinate daily office activities, direct workflow, and minimize administrative demands on the Senior Pastor.
- Support assigned church committees and assist in preparing worship materials for weekly services and special events.
- Provide hospitality support by arranging meals, accommodations, and logistics for meetings, guests, and programs.
- Maintain daily and long-term travel schedules, conferences, transportation, and related back-up materials.
- Attend church meetings, take accurate minutes, and follow up on pending tasks to ensure timely completion.
- Monitor and reconcile expenses, process invoices, and manage credit card transactions in compliance with company policies.
- Monitor reporting staff activities, including deadlines, leave, travel, and overall workflow.
- Deliver consistent, collaborative, and solutions-based customer service to all levels of staff and visitors.
Candidate Requirements
- A Bachelor's Degree in Business Administration or a related field.
- 3 to 5 years of proven professional administrative experience.
- Strong computer literacy and exceptional communication skills.
- Ability to write clear, concise correspondence and meticulously proofread materials for errors.
- Adept at delivering difficult messages in a tactful and professional manner.
If you thrive in a fast-paced environment and possess the organizational prowess to elevate executive productivity, we would love to hear from you.
Method of Application
To apply for this position, please send your updated CV and a cover letter detailing your relevant experience to our recruitment team via email at careers@changeroom.com with the subject line "Executive Assistant Application".
