Ready to Dive into the Dynamic World of Virtual Events?

Imagine being at the heart of exciting virtual gatherings, helping global clients connect and collaborate seamlessly. Do you thrive on organization, possess a sharp eye for detail, and maintain a calm demeanor even when things move quickly? If you answered yes, then Williams Lea wants you! We are searching for a brilliant Virtual Events Production Coordinator to join our fully remote team, playing a pivotal role in delivering exceptional virtual experiences across EMEA and APAC regions. This is your chance to bring your organizational prowess and client-centric approach to a leading global services provider.

Overview

Williams Lea stands as a premier global provider of skilled, technology-enabled business critical support services. We foster long-standing, trusted relationships with prominent blue-chip clients spanning investment banks, law firms, and other professional services. Our nearly 7,000 employees worldwide deliver efficient business services from client sites, centralized onshore facilities, and dedicated offshore locations. For this role, we are looking for a highly organized, client-focused Virtual Events Production Coordinator. You will be instrumental in supporting the meticulous planning and flawless execution of virtual events. This is a permanent, part-time position, requiring 30 hours per week, Monday through Thursday, from 9:00 AM to 5:30 PM, including an hour of unpaid break. While fully remote, candidates must be based in the UK. Flexibility is essential to accommodate diverse global event schedules and client needs.

Key Responsibilities

Actively support the comprehensive planning and strategic execution of virtual events across EMEA and APAC.
Coordinate all logistical aspects of virtual productions, ensuring every detail is accounted for.
Liaise directly with clients to understand their needs and provide regular updates on event progress.
Manage technical requirements for virtual platforms, ensuring smooth operation before, during, and after events.
Provide real-time support during live events, troubleshooting any issues swiftly and effectively.
Prepare and disseminate event materials, including presentations, attendee lists, and follow-up communications.
Contribute to post-event analysis and reporting, identifying areas for improvement and celebrating successes.
Maintain excellent communication with internal teams and external vendors to ensure cohesive event delivery.

Requirements

Demonstrable experience in virtual event production or coordination.
Exceptional organizational skills with the ability to manage multiple projects simultaneously.
A client-focused mindset, always striving to exceed expectations.
Proven ability to remain calm and effective under pressure, especially during live event scenarios.
Strong technical aptitude with familiarity in various virtual event platforms.
Excellent verbal and written communication skills, capable of engaging with diverse stakeholders.
A proactive approach to problem-solving and a keen eye for detail.
The flexibility to adjust working hours as global event schedules demand.
You must be based in the UK for this fully remote position.

What You'll Gain

The opportunity to join a global leader in business-critical support services.
A supportive and collaborative team environment where your contributions are valued.
Continuous professional development and growth opportunities within a dynamic industry.
A competitive salary package and comprehensive company benefits.
The chance to make a tangible impact by facilitating crucial connections for blue-chip clients worldwide.