Programs, Global Energy Transition Initiative - Executive Assistant

Imagine playing a pivotal role in accelerating the global shift towards a sustainable future. As an Executive Assistant for our Global Energy Transition Initiative at ClimateWorks Foundation, you won't just be managing calendars; you'll be an essential partner, directly supporting the Senior Director and their dedicated ten-person team. This is a chance to apply your exceptional organizational skills to a mission that truly matters, helping drive impactful climate solutions from anywhere in the world.

Overview

This role offers a unique chance to contribute to ClimateWorks Foundation's mission from anywhere in the world. As an Executive Assistant, you'll be at the heart of our Programs department, specifically supporting the Global Energy Transition Initiative (GETI). You will provide crucial administrative support directly to the Senior Director of GETI, extending your organizational expertise to a dynamic ten-person team. You'll report to the Associate Director, Programs Administration, who provides valuable mentorship and guidance to our EA team, ensuring effective workload management and capacity building. Our Programs department leads critical strategies and grantmaking aimed at advancing climate solutions globally, collaborating with funders, regional grantmakers, field experts, and frontline leaders. We design, implement, and steward high-impact grantmaking portfolios across vital sectors like renewable energy, industrial decarbonization, electric transport, and sustainable finance.

Key Responsibilities

As our Executive Assistant, you will handle a diverse set of responsibilities vital to the smooth operation of the GETI team. These include:

Expert Calendar and Scheduling Management: Managing complex and fast-paced schedules for the Senior Director, coordinating across multiple time zones and stakeholders.
Stakeholder Coordination: Acting as a key intermediary for communication and logistics with funders and other essential partners.
Event and Meeting Logistics: Skillfully coordinating all aspects of meetings and events, from scheduling to preparing necessary materials.
Travel and Expense Support: Assisting with comprehensive travel arrangements and accurate expense reporting.
General Administrative Duties: Providing additional administrative support as needed to ensure the team's efficiency and success.

Requirements

While specific degree requirements aren't listed, we are looking for a highly organized and proactive professional with proven experience in a similar administrative role. Ideal candidates will demonstrate:

Proven Administrative Experience: A solid background providing executive administrative support, ideally within a fast-paced environment.
Exceptional Organizational Skills: Adept at managing complex calendars, prioritizing tasks, and handling multiple projects simultaneously with precision.
Strong Communication Skills: Clear, professional, and effective verbal and written communication abilities, crucial for liaising with diverse stakeholders.
Proficiency in Office Tools: Competency with common office software for scheduling, document management, and expense tracking.
Discretion and Professionalism: The ability to handle sensitive information with confidentiality and maintain a high level of professionalism.
Proactive and Resourceful: A self-starter who anticipates needs and finds efficient solutions independently.
Commitment to Mission: A genuine interest in climate solutions and supporting the global energy transition.

What You'll Gain

Joining ClimateWorks Foundation means more than just a job; it's an opportunity to contribute significantly to a healthier planet. Here's what you can expect to gain:

Meaningful Impact: Directly support efforts to accelerate climate solutions and the global energy transition.
Global Reach: Work with an international team, contributing to worldwide initiatives from your remote location.
Professional Growth: Benefit from mentorship and guidance from the Associate Director, Programs Administration, enhancing your skills in a supportive environment.
Collaborative Culture: Be part of a dedicated and passionate team working alongside leading experts and funders.
Flexibility: Enjoy the benefits of a fully remote position, allowing for a healthy work-life balance.