Executive Assistant to the CEO

Are you a seasoned operational wizard, ready to become the indispensable right hand to a CEO at the forefront of a rapidly scaling global tech company? At Supabase, we are building the Postgres development platform, created by developers for developers, offering a robust suite of backend solutions from databases and authentication to edge functions and vector search. We're a fully remote, worldwide team shaping the future of developer tools, and we're looking for an exceptional Executive Assistant who can thrive in our async, fast-paced environment while making a tangible impact on our leadership's effectiveness. This isn't just a support role; it's a partnership where your strategic thinking, keen judgment, and proactive approach will directly empower our CEO to focus on what matters most as we continue our incredible growth journey.

Overview

We are searching for an Executive Assistant to provide crucial support to our CEO. This pivotal role involves being a trusted collaborator, adeptly managing time, communication flows, critical priorities, travel arrangements, and ensuring follow-through on key initiatives across our remote-first organization. Due to the global nature of our leadership team and operations, this position requires someone based in an APJ / APAC timezone to ensure robust coverage and seamless coordination. You will work alongside founders, executives, investors, and various external partners, playing a vital part in keeping our CEO prepared, focused, and empowered to dedicate their energy to high-impact work. If you excel in dynamic, remote settings and are passionate about supporting a developer-focused company building tools that scale to millions, this opportunity is for you.

Key Responsibilities

This critical position ensures our CEO can maintain focus on strategic initiatives and high-level company vision. Your day-to-day will involve a variety of essential functions.

Masterfully managing and optimizing the CEO’s complex calendar, anticipating needs and proactively resolving scheduling conflicts to ensure maximum efficiency.
Coordinating intricate domestic and international travel logistics, including flights, accommodation, and detailed itineraries.
Serving as a primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and a high degree of emotional intelligence.
Preparing for critical meetings by gathering necessary documents, creating presentations, drafting agendas, and ensuring all participants are well-informed.
Taking meticulous notes during meetings and ensuring timely follow-up on action items and commitments.
Assisting with various projects and initiatives, providing research, data compilation, and administrative support as needed.
Handling sensitive information with the utmost confidentiality and discretion, demonstrating impeccable judgment in all situations.
Streamlining internal processes and developing efficient workflows to enhance the CEO's productivity and the overall operational rhythm of the leadership team.
Proactively identifying opportunities to provide additional support or improve existing systems, always with an eye toward anticipating future needs.

Requirements

To succeed in this challenging and rewarding role, you will bring a unique blend of skills and experience. We seek candidates who demonstrate the following core attributes and qualifications.

Proven experience as an Executive Assistant, ideally supporting a CEO or senior executive in a fast-paced, high-growth, remote-first environment.
A demonstrated ability to thrive in an async work culture, with strong self-motivation and independent problem-solving capabilities.
Exceptional organizational skills and meticulous attention to detail, capable of managing multiple priorities without missing a beat.
Superior written and verbal communication abilities, with the capacity to tailor messages to diverse audiences.
Advanced proficiency with productivity tools and software relevant to remote collaboration and executive support.
A proactive, forward-thinking mindset, always one step ahead in anticipating needs and mitigating potential issues.
Impeccable judgment and a high level of discretion when handling confidential information.
A genuine passion for technology and an enthusiasm for supporting a developer-centric company.
Must be based in an APJ / APAC timezone to provide critical coverage for our CEO and leadership team.

What You'll Gain

Joining Supabase means more than just a job; it’s an opportunity to significantly impact a company that's reshaping the developer landscape. You will achieve several benefits and contribute meaningfully.

Play a direct and critical role in the operational success and effectiveness of our CEO, seeing the immediate impact of your work.
Work alongside a talented, diverse, and globally distributed team passionate about open source and building powerful tools.
Experience rapid professional growth within a fast-scaling, innovative organization.
Have the autonomy to shape your role and implement improvements, becoming an indispensable strategic partner.
Contribute to a company culture that values collaboration, transparency, and a developer-first approach.
Be part of a team building a product used by millions, making a tangible difference in the developer community.