Overview

Are you an organizational wizard with a passion for optimizing processes and empowering leadership? SylvCare Talent is actively seeking a highly motivated Executive Assistant & Recruitment Operations Coordinator to become a pivotal member of our fully remote, global team. While this role is targeted for talent based in Egypt, we warmly welcome exceptional candidates from anywhere in the world who align with our mission.

We are a specialized boutique healthcare executive search and physician recruitment firm. Our expertise lies in placing Western-qualified consultants and specialists across leading hospitals and healthcare groups throughout Saudi Arabia, UAE, Qatar, Kuwait, Bahrain, and Oman. We directly partner with these institutions to identify and attract high-caliber physicians across multiple specialties.

This is a strategic, systems-focused position designed to remove operational and administrative workload from our Managing Partner. Your critical support will enable them to concentrate on revenue-generating activities such as business development, client acquisition, relationship management, physician assessment, and executive search, directly contributing to our business's rapid scaling.

Key Responsibilities

Executive Support: Manage the Managing Partner's calendar, schedule meetings, coordinate travel arrangements (as needed), and handle confidential communications with discretion.
Operational Efficiency: Implement and refine operational workflows and systems to enhance productivity and streamline recruitment processes.
Database Management: Maintain and update candidate and client databases, ensuring data accuracy and integrity within our CRM and ATS.
Communication Hub: Draft, review, and format internal and external correspondence, presentations, and reports, ensuring professional standards.
Project Coordination: Assist with various recruitment projects, from market research to candidate outreach strategies, ensuring timely execution.
Process Improvement: Proactively identify areas for improvement within administrative and recruitment operations, proposing and implementing solutions.
Reporting and Analytics: Prepare reports on recruitment metrics, operational performance, and other key business indicators to support decision-making.

Requirements

Proven experience in an Executive Assistant, Operations Coordinator, or similar high-level administrative role, ideally within a recruitment or professional services environment.
Exceptional organizational and time management skills, with a keen eye for detail and a commitment to accuracy.
Demonstrated ability to build and optimize systems and processes. You should be naturally systems-focused.
Excellent verbal and written communication skills in English, capable of interacting professionally with diverse stakeholders.
Proficiency with modern office software (e.g., Google Workspace, Microsoft Office Suite) and experience with CRM/ATS platforms.
A proactive, resourceful, and problem-solving mindset, comfortable working independently in a remote setting.
Ability to handle confidential information with the utmost integrity and discretion.
Adaptability and a willingness to learn new tools and approaches in a fast-paced environment.

What You'll Gain

Significant Impact: Play a vital role in the growth and operational success of a rapidly scaling firm.
Strategic Involvement: Work closely with the Managing Partner, gaining insights into executive search, business development, and international healthcare markets.
Autonomy and Flexibility: Enjoy the benefits of a fully remote role, managing your work independently within a supportive framework.
Professional Growth: Develop your skills in operations, administration, and project management within a niche industry.
Collaborative Environment: Join a dedicated team passionate about connecting top talent with leading healthcare institutions.