Executive Assistant, Acxelsus Co.

Ever dreamt of a role where your organizational wizardry directly empowers leaders and shapes the future of an exciting global brand? At Acxelsus Co., we are actively seeking an Executive Assistant ready to dive into the heart of our operations. We are not just looking for someone to manage tasks; we are searching for a vital partner who embodies our R.I.G.H.T. values of Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. This is your chance to contribute to our mission of showcasing exceptional Filipino talent worldwide, all while building genuine connections from anywhere on the globe. If you are passionate about growth and eager to make a tangible impact in a fully remote, supportive environment, then keep reading.

Overview

As our Executive Assistant, you will play a crucial role in providing comprehensive day-to-day administrative and executive support for a dynamic, Singapore-based entertainment brand. You will be the linchpin ensuring our leadership and overall operations flow seamlessly. Your efforts will manage intricate schedules, maintain essential files, and coordinate meeting logistics, all contributing to an environment where excellence thrives.

Key Responsibilities

General Administrative Support: Handle a wide array of daily administrative tasks. This includes managing correspondence, meticulously organizing data, and addressing various ad hoc requests from leadership efficiently.
Calendar and Schedule Management: Expertly manage and consistently update complex calendars. You will schedule appointments, proactively identify and resolve any scheduling conflicts, ensuring smooth operations.
Communication Hub: Serve as a primary point of contact, fielding inquiries and directing communications appropriately, maintaining professionalism and discretion at all times.
Meeting Coordination: Organize and prepare for meetings, which involves gathering necessary documents, creating agendas, and distributing minutes as needed.
Travel Arrangements: Coordinate travel plans, including flights, accommodations, and itineraries, for executives when required, ensuring every detail is meticulously handled.
Information Management: Maintain a highly organized system for physical and digital files, ensuring easy access to critical information while upholding confidentiality.

Requirements

We believe in talent that shines beyond the resume, but a solid foundation is essential for this role:

Proven experience in an Executive Assistant or senior administrative support role, ideally for a fast-paced environment or C-suite executive.
Exceptional organizational and time management skills, with a keen eye for detail and the ability to multitask effectively.
Strong written and verbal communication abilities, capable of crafting clear, concise messages and interacting professionally with diverse stakeholders.
Proficiency with modern office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
A proactive and resourceful mindset, anticipating needs and taking initiative without constant supervision.
High level of discretion and integrity when handling confidential information.
Demonstrated ability to thrive in a fully remote, self-directed work setting.
An enthusiastic alignment with Acxelsus Co.'s core values: Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork (R.I.G.H.T.).

What You'll Gain

Joining Acxelsus Co. means becoming part of something bigger than yourself. Here is what you can expect:

Professional Growth: Advance your career within a company deeply committed to your personal and professional development.
Global Impact: Play a direct role in showcasing exceptional Filipino talent on a worldwide stage, influencing a Singapore-based entertainment brand.
Genuine Connections: Forge meaningful relationships within a supportive, diverse, and remote-first team that genuinely cares about your success.
Values-Driven Culture: Work in an environment where our R.I.G.H.T. values are not just words but guide every interaction and decision.
Flexibility and Autonomy: Embrace the freedom and responsibility of a fully remote, worldwide opportunity that values your contributions.
A Sense of Purpose: Be part of a mission that prioritizes passion, dedication, loyalty, and a proactive attitude towards growth, fostering an incredibly rewarding journey.