Are you an organized, professional, and proactive individual seeking a fulfilling administrative role in a world-class educational institution? Jesuit Memorial College (JMC) is inviting applications for the position of School Secretary. This is an exceptional opportunity to join a highly respected Catholic and Jesuit coeducational boarding secondary school located in Port Harcourt, Rivers State.
About Jesuit Memorial College
Jesuit Memorial College is renowned for imparting discipline, character, and exceptional intellectual development to its students. Part of a global network of Jesuit schools, JMC prepares students to excel in top-tier universities and to eventually assume positions of leadership and positive influence in their families, communities, and the nation. The school operates within a disciplined framework that promotes both the sciences and the arts, and expects all members of staff to act as positive role models for its students.
Job Summary & Key Responsibilities
The School Secretary will perform a wide variety of secretarial, clerical, and administrative duties to support the smooth operation of the school. The successful candidate will work closely with the Principal, academic staff, students, and parents. Key responsibilities include:
- Setting up and maintaining comprehensive physical and electronic filing systems for students and staff.
- Creating, updating, and entering information into school databases.
- Locating, organizing, and attaching appropriate files to incoming correspondence that requires response.
- Providing timely and accurate data to school leadership as requested.
- Notifying parents regarding student absences in a prompt manner.
- Processing and tracking staff leave requests accurately.
- Scheduling and confirming appointments for staff members with the Principal, and managing institutional calendars.
- Writing clear, concise, and professional minutes of meetings.
- Serving as a positive role model and mentor to students in all interactions.
Requirements and Qualifications
To be considered for this role, candidates must possess the following qualifications:
- Education: Bachelor of Arts (B.A) in English, Secretarial Studies, or a related field. Any higher degree or professional qualification, especially in Secretarial Studies, will be a distinct advantage.
- Experience: A minimum of two (2) years of relevant administrative or secretarial experience, preferably within an educational setting.
Personal Qualities and Key Skills
Jesuit Memorial College seeks an administrative professional who exhibits:
- Effective communication and presentation skills, with an outstanding command of the English language.
- A good understanding of adolescent psychology, helping to foster positive and respectful interactions with students.
- Strong interpersonal skills and a collaborative, team-oriented mindset.
- The ability to work independently, proactively, and effectively with minimal supervision.
- Proficiency in using productivity tools and Office Suites, specifically Microsoft Word and PowerPoint.
Method of Application
Interested and qualified candidates should send their Application, CV (with your biodata to include: Sex, Marital Status, Date of Birth, Religion, Referees, State and LGA) and scanned copies of their Credentials to "Human Resource Manager" via: hr@jesuitmemorial.org and cc to the "Principal" via: principal@jesuitmemorial.org using the Job Title as the subject of the mail.
Or
Hard copies of the above-mentioned documents may be submitted at the school gate:
Jesuit Memorial College,
60 Angels Memorial Road, Mbodo, Aluu,
Port Harcourt,
Rivers State.